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Timesheets

Learn how to generate timesheet reports, review worker hours, and collect signed approvals for each payroll period.

The Time Sheets tab under Employees is where you generate timesheet reports, review hours, and collect signed timecard approvals from your field workers. From a generated report you can print a PDF, download a CSV or payroll-ready files. The Actions dropdown gives you access to time sheet review, sign-off requests, historical time cards, and signed time cards.

Overnight shifts are recorded against the day the worker clocked in. PTO and other time off is tracked on the separate Time Off tab and is reflected in timesheet totals where applicable

Before you start

Confirm your payroll settings are configured correctly in Company settings, including overtime rules and pay period settings. These determine how Workglue calculates hours on every timesheet.

How to generate a timesheet

  1. Go to Employees in the side menu.

  2. Open the Time Sheets tab.

  3. Set your From Date and To Date.

  4. (Optional) Filter by Job and/or Worker(s).
  5. Click Generate Timesheet.

Each worker's row shows regular hours, OT hours, total hours, and the jobs worked. Click the arrow next to a worker's name to expand the daily breakdown.

Export options

From a generated report you can:

  • Print Report - open a print-ready PDF of the timesheet
  • Download CSV - export the data as a spreadsheet
  • Download Gusto Totals - download a totals file formatted for Gusto payroll
  • Gusto Export - download a full export file formatted for Gusto payroll

The Gusto download files give you payroll-ready data without needing a live integration. Upload the file to Gusto manually when you run payroll.

Editing overtime

Workglue calculates overtime automatically based on your account settings, but admins can override the calculated value for any worker — including setting it to zero.

  1. Generate a timesheet covering the period you want to adjust.
  2. Find the worker's OT Hours field.
  3. Type the value you want to use, or clear the field to revert to the automatic calculation.

Overridden values are flagged with an asterisk (*) so you can tell at a glance which entries have been manually changed.

How to review time sheets

Use Review Time Sheets to check for missing clock-outs, unapproved entries, or anything that looks off before sending time cards out for sign-off.

  1. Open the Actions dropdown.
  2. Select Review Time Sheets.
  3. Set your From Date and To Date.
  4. Click Generate Report.
  5. Tick the Approved circle on each entry that looks correct.

Entries missing a clock-out will show only a start time and an invalid figure in the Time Worked column. Fix these before generating a payroll timesheet.

How to request signed approval

Send field workers a request to sign off on their hours before payroll runs.

  1. Generate a timesheet for the payroll period.
  2. Click Request Signed Approval for Payroll Period (also available in the Actions dropdown).
  3. Tick the workers you want to send the request to, or use Select All.
  4. Click Submit.

Workers receive an in-app notification, with SMS as a fallback if the notification doesn't get through. By signing, the worker certifies that

  • The time card accurately reflects the hours they worked
  • They took their breaks and clocked out for their 30-minute lunch

Workers can type or draw their signature on the approval form. Sign-off requests can be sent multiple times for the same pay period.

How to view historical time cards

Use View Historical Time Cards to look back at past time cards, see which have been signed, and open signed PDFs.

  1. Click View Historical Time Cards on the main Time Sheets page, or open it from the Actions dropdown.
  2. Filter by worker using the All Employees dropdown.
  3. Filter by date using the date pickers or the quick-select week buttons.
  4. Click View next to a signed card to open its PDF.

The Is Signed column shows Yes or No for each card.

Bulk actions

Tick the checkbox next to two or more cards to unlock bulk actions:

  • Bulk Edit Time — adjust time entries across multiple cards at once
  • Bulk Send Sign Request — send sign-off requests to several workers at once
  • Bulk Delete — remove multiple cards

Click Clear Selection to deselect everything and start over.

What's in the Actions dropdown

For quick reference, the Actions dropdown contains:

  • Request Signed Approval for Payroll Period
  • View Historical Time Cards
  • View Signed Time Cards
  • Review Time Sheets