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Adding an Employee

Learn how to add an employee to your Workglue account and what information is required.

Active employees are paid users in your Workglue subscription. Employees can be added from any page in Workglue or from the Employee List.

Only users with an Owner or Admin system role can add employees.

What you need before you start

The fields required when adding an employee depend on how they will access Workglue:

  • Mobile app only. First name, last name, and a unique mobile number.
  • Web app access. First name, last name, a unique mobile number, and a unique email address.

How to add an employee from any page

  1. Select the + Add button in the top right.
  2. Select New Employee.
  3. Enter the employee's information.
  4. Select the employee's position and system role.
  5. Select Submit.

How to add an employee from the Employee List

  1. Select Employees in the navigation.
  2. Select Add New Employee at the bottom of the Employee List.
  3. Enter the employee's information.
  4. Select the employee's position and system role.
  5. Select Submit.

After adding an employee

Once the employee is added, their profile is created in Workglue. From there you can:

  1. Add payroll rates including hourly rate, cost rate, and overtime rates.
  2. Set availability days.
  3. Upload employee files and documents.
  4. Add any custom field values.
  5. Set whether the employee can see restricted documents by updating the See Restricted Docs field.

Employees can be deactivated at any time from their profile by selecting Deactivate Employee. Deactivated employees no longer count as paid users, but their profile and history are retained. They can be reactivated at any time.